VICTOR VALLEY CHAPTER

STANDING RULES
 

1. 1. MEETINGS

Time / Location

Chapter Meetings will be held the second Wednesday of each month. The month of December will be reserved for the Chapter Holiday Party. No speakers will be scheduled for December. Meetings will be held at The Green Tree Golf Course, 14144 Green Tree Blvd , in Victorville commencing at 11:30 AM

Reservation Policy

Reservations for all Chapter meetings and events sponsored by the Chapter shall be a financial obligation to be paid by the member. "A members reservation made is a reservation paid".

If members wish to attend a ticketed function without a reservation, they shall be accommodated on a space available basis only.

Cost

The cost of the meetings shall be $20.00 for Members and $25 for Non- Members that have RSVP’d. Members and Non members with no RSVP and that are walk ins will pay $5.00 more at the door.

Any Member or Non-Member attending a ticketed event shall be charged for the meal or refreshment whether they eat or do not eat.

Complimentary Luncheons

The guest speakers are to receive a complimentary meal for their contribution to the Chapter.

National or State WCR Officers who visit the Chapter may receive complimentary meals based on their reason for the visit.

1. 2. NON - MEMBERS

Qualified prospective members may be brought to regular Chapter meetings as guests 2 times only before joining. This does not apply to a member’s family or special guest, provided they are not eligible for WCR membership.

1. 3. GOVERNING BOARD

Governing Board Meetings will be held once a month prior to the regular general luncheon meeting at a time and location designated by the President.

Any member of the Governing Board with (2) unexcused absences shall be construed as having resigned from the governing board.

Any member whose seat was vacated due to an unexcused absence may apply for reinstatement in writing which shall require approval by a majority of the governing board.

Upon a vacancy on the governing board the President may select a person to fill the vacancy with the governing board approval.

1. 4. ELIGIBILITY TO RUN FOR OFFICES

Members nominated for officers shall be an active member in good standing at the time of the election.

Members nominated for President, President Elect and Vice President of Membership must be Realtor members. National affiliate member may fill the position of Secretary/Treasurer.

1. 5. NOMINATING COMMITTEE

The Nominating Committee will be chaired by the immediate Past President or any Past President appointed by the President. The Committee will present a slate of officers in the September meeting. No name shall be placed in nomination without the consent of the nominee. All candidates either selected by the Nominating Committee or nominated from the floor must meet the qualifications to run for office.

A written ballot will be prepared by the Nominating Committee. Only active National members whose dues have been paid and are members of record in the National WCR office shall be entitled to vote.

The vote will take place at the October monthly Chapter meeting.

A minimum of three (3) tellers shall be appointed by the President.

Nominating Committee members shall not serve as tellers.

See By-Laws for additional information as to the nominating committee roles.

1. 6. INSTALLATION OF OFFICERS

The incoming President, along with the installation committee appointed by the incoming president, shall be responsible for making the arrangements for the installation of officers.

The incoming President shall select the Installing Officer and the Mistress or Master of Ceremonies.

The outgoing President shall have the duty of obtaining the incoming President’s pin at the expense of the Chapter, in sufficient time for presentation at the Installation Ceremony.

The incoming President or Treasurer shall obtain, at the expense of the Chapter, a plaque or gift to be presented to the outgoing President at the Installation Ceremony, at a cost to be dictated by the current Chapter budget. The budget for the Installation Ceremony shall be sufficient to include the expenses of the guest and dignitaries.

1. 7. DUTIES

President

Before the President takes office she/he shall have selected the Standing and Special Committee Chairs. Co-Chairs may be appointed at the discretion of the President. She/he shall furnish each Officer and Committee Chair with complete copies of their duties, as outlined in the Leadership Policy and Procedure Manual, along with the Chapter Bylaws and Standing Rules.

As soon as elected, and before taking office in January, the incoming President shall organize his/her year, and schedule a leadership retreat with the newly elected officers of the Chapter, and any other State officers and/or Committee Chairs, as the President deems appropriate, at a cost to be dictated by the current Chapter budget.

President – Elect

The President-Elect is responsible for the storage and transportation of any signage or banners for WCR Chapter and any Corporate Sponsors for all Chapter events.

All other duties are outlined in the Leadership Policy and Procedures Manual.

Secretary

The Secretary shall call roll at the Governing Board and General Meetings to establish the existence of a quorum.

The Secretary shall take minutes at all meetings per the Leadership Policy and Procedures Manual. The minutes shall be verified by the President and signed by the Secretary before they are disseminated to the membership. They may be mailed, e-mail, printed or read at the Chapter meeting.

The secretary shall submit the names of the newly elected officers to the State and National office.

Treasurer

All monies received by the Chapter shall be deposited in the account of the Victor Valley Chapter of WCR located at Desert Community Bank, Victorville, as soon as possible after receipt.

The Treasurer shall keep written accurate records of all transactions of the Chapter and prepare a financial statement for each meeting, to be reviewed by the Governing Board and disseminated to the General Membership.

The Treasurer shall be responsible for the payment of all financial obligations of the Chapter. At the regular Governing Board meetings the Treasurer will provide the Secretary up to date bank statement(s) and reconciliation(s) on the Chapter account for verification and accuracy.

Vice President Membership

The Vice President of Membership will maintain the written records of all membership applications of the Chapter as per the Leadership Policy and Procedures Manual.

The Vice President of Membership will welcome all new members at the monthly luncheon meeting and present them with a WCR Pin.

The registration table shall be manned by at least two (2) Committee Members assigned by the Vice President Membership or Membership Chair, in order to check members and guest into all ticketed events.

A separate table (WCR Table) will be placed within the meeting area displaying the Referral Roster, WCR Membership Applications, WCR Philosophy and History. The Vice President of Membership will assign one Committee Member to man the table to answer questions and help complete new WCR Membership Applications.

1. 8. FINANCIAL MATTERS

Funded Officers

All Line Officers are funded per the yearly budget. In the event that a line officer is unable to attend then next in line will be Standing Chair which will be asked to attend. In the event that a Standing Chair is unable to attend then Special Chair is asked, otherwise the President can appoint a member in good standing and shall be expensed to attend all State, Region and National meetings or any function in which he/she represents the Chapter during the current year that they serve, according to the Chapter Budget.

All officers / members being reimbursed travel expense shall book Early Bird Registration, Fly a competitive airline rate, book double occupancy in hotels or be reimbursed at the double occupancy rate. Late registration fee charges are excluded from reimbursement. Mileage will be reimbursed at .485¢ per mile. the rate established by the IRS tax code.

Reimbursements

All reimbursable expenses, with appropriate receipts, need to be submitted to Treasurer within 30 days after actual event or reimbursement will be forfeited.

1. 9. BUDGET

The budget for the incoming year is to be prepared and disseminated to the membership not less than 15 days prior to the January Chapter meeting, in which it is to be approved by the Governing Board and disseminated to the General Membership.

1. 10. AUDIT

The outgoing Treasurer’s books shall be audited at or before the January Chapter meeting by an Audit Committee. The Audit Committee shall include the outgoing and incoming Treasurer’s, the outgoing Secretary, two (2) members appointed by the Incoming President. Findings of said audit are to be reported to the membership at the January chapter meeting. See By-Laws for more information.

1. 11. WAYS AND MEANS

No Ways and Means project shall be undertaken which could create a deficit obligation without Governing Board approval.

1. 12. MEMORIALS

In case of an illness or death of a Chapter member or member’s spouse, parent or child, the Chapter will acknowledge with an appropriate card.

1. 13. CORPORATE SPONSOR

At each general membership meeting or chapter event, a Corporate Sponsor, will be entitled to display and/or distribute their literature, and speak about their company for 5 minutes. A corporate sponsor does not have to be a member or affiliate member.

1. 14. AWARDS

Two (2) awards will be given annually (1 for Affiliate and 1 for Realtor® Member) recognizing outstanding contribution at a cost to be dictated by the current chapter budget. In addition the Chapter will recognize "Entrepreneur of the Year".

1. 15. AFFLIATE MEMBERS

All Affiliate Members are encouraged to be National Members. The Secretary / Treasurer, are required to be national members to hold that position. In the event that an Affiliate Member becomes a local member then Local dues will be $120 per year paid directly to the local chapter V. P. Membership for affiliate membership which covers the current year from Jan – Dec. Pro-rations shall be based on $10 per month. One year membership is required.

1. 16. ANNUAL RETREAT

A retreat will be held annually to plan the budget for the following new year, to establish programs for the coming new year and make any other special plans for the chapters well being and financial stability.

Approved by the Board Oct. 2009

Approved by the Board March 7, 2011

Joan Berry, GRI

By-Laws Chair